Stop wasting time on unqualified candidates

Easily screen applicants and be confident who you are hiring!

☑ Applicants Apply Online with Ease

Our custom-made, online job application form is suitable for any position you are hiring for. Applicants can complete the application at their convenience, with no rush.

☑ Easily Screen Candidates at Your Convenience

The application consists of 15 pre-interview questions, a resume upload spot, a place for the applicant to include their photo, as well as 5 legal questions. The result: a much better understanding of the candidate which a resume or Indeed alone can't give you! You’ll know the applicant like never before.

☑ Boost Your Hiring Efficiency

Does experiencing drastically reduced no-shows and saving hours of time while focussing only on those that give "A-Performer" vibes sounds good to you? That's right, no need to waste your valuable time with unqualified candidates. Like our consulting clients, you can now choose only the gems to bring in for an interview and hire!

We asked and you answered…

In our recent survey, our Tips and Ideas Subscribers told us these were the problems they were trying to solve with their hiring:

How Know the Applicant Works:

  1. Sign Up and Get Your Unique Code

Once you sign up you will access the members only page. Then you’ll be able to fill out your practice details so we can generate your unique code and email it to you within 24 hours.

2. Add Your Code to Any Job Ad or Give Directly to a Candidate

All you need is this url: https://online-apply.com and your unique code, in order to start receiving applications straight to your inbox as a PDF.

Some practice owners add the url and their code directly in the body of their job ad. Others don’t send this until they have reviewed an Indeed/resume submission and choose to send the candidate a text or email with the url and code directly instead.

Some do a mixture of both. This part is up to you!

3. Screen Candidates at Your Convenience

As you start receiving the applications to your email, you begin reading through them and call those that you wish to bring in for an interview. If you are not getting enough applicants, you need to tweak your ads. When you sign up, you can book a one-time free consultation to get help on an ad for a position you need to fill.

(Reserved for Practice Owners/Spouse of Owner/Partners)

Know the Applicant Testimonials

  • ⭐⭐⭐⭐⭐

    "Resumes are one factor in the hiring process so viewing those on Indeed was at least a starting point.  Using ExecTech's custom-made online job application system allowed me to gain more information about the applicant, not only professionally but personally as well.

    Some applicants would provide a photo.  I think appearance is very important and it was interesting some of the photos that were received.  I always pay attention to grammar and spelling as well.  When applicants didn’t take the time to proofread, that sent a red flag to me.

    The pre-interview questions are an important factor for us since we are a medical practice and have regulated medications on the premises.  Being comfortable with agreeing to a state background check and drug testing was a positive note to me.  Those applicants that refused, again sent a red flag to me, especially since many employers do require the testing.  We also took it one step further and did a county background check which allowed us to see any local infractions (traffic, domestic affairs, foreclosures etc.).  It’s amazing that people will say they have nothing to hide and that is not necessarily the truth."'

    --Arlette S.

    Office Manager, Cortez Foot Surgery Center, P.A.

  • ⭐⭐⭐⭐⭐

    "I am the practice manager of a medical practice and I have used ExecTech's Online Job Application system since it was introduced to me more than 10 years ago. 

    As we all know, hiring is a time consuming and stressful process. I have found that using this online job application has been extremely beneficial.  I only send it out to the candidates who I am very interested in pursuing (after a phone conversation) and it is the mandatory next step in the process before I set up an in-person interview.

    Here's how it helps:

    #1 If the candidate does not fill it out and send it back then he/she is dropped from the process. This is an automatic weeding out step.

    #2 If the candidate is not prompt to send it back it shows something about how interested they are in the position, their work habits.

    #2 The questions on the application are well thought out and tell me a lot about the candidate...what kind of situations they have been in, how they have dealt with the situation, how they think, can they comprehend the question.

    #3 I am able to see if the candidate has effective communication skills- can he/she write so that others understand?

    #4 I get an indication of what the candidate expects in salary.

    #5 The application requires the candidate to sign off on a few legal protection matters and this is helpful.

    I love this tool and highly recommend adding it to your hiring process."

    -- Claudia V.

    Practice Administrator, Total Foot and Ankle of Tampa Bay

  • ⭐⭐⭐⭐⭐

    "One of the pre-interview questions on the application is “How would you feel if your boss asked you to do personal errands for him or her, at full pay?”.  This was an interesting one because I believe it gave insight as to how helpful and flexible someone is.  Some applicants flat out refused and were almost insulted by the question!  That was another red flag for me.  Sometimes the “boss” needs that extra duty done to make the office run efficiently.  We strived in hiring team players and this didn’t indicate a team player to me.

    Also, in our Indeed ad, it was mentioned being bi-lingual is a benefit for our practice. In Florida, there are many patients that only speak Spanish and it’s important that we have employees that can communicate with them.  What I would notice is some of the applicants had limited English skills but were proficient is Spanish.  Our office needs someone who was proficient in both languages. Those applicants that filled out theirs in Spanish were asked to resubmit in English.  It was noticed that those who were truly qualified and interested in the position followed through and resent the application in English.  Unfortunately, some did not and that stopped them from moving along in the process."

    --Arlette S.

    Office Manager, Cortez Foot Surgery Center, P.A.

See what the application looks like!

You can test the application out for yourself to see it from the applicant’s point of view as well as what it will look like when you receive a submission.

  1. Go to the Know the Applicant demonstration form.

  2. Type in the pretend code “123”

  3. Fill out your name, email, and a made-up position.

  4. Click “Next” to browse through the application pages until you reach the final page.

  5. Click the Submit Application button at the bottom.

  6. You will then get an email with a PDF of the form you just submitted. (Allow a few minutes for the email to arrive in your inbox.)

    This is how it will look for you when an application is received. The applicant will get an acknowledgement that their application was submitted.

FAQs

  • No! It is not enough. While resumes are a good starting place, they do not provide enough information about the applicant professionally as well as personally. You are better off getting this further information in the beginning before you open the door to wasting time on those that turn out unqualified. We have seen this in action with our clients and it is WHY we developed this tool for you.

    With Know the Applicant, you will get a better understanding on the following:

    -Grammar/spelling abilities and overall communication skills

    -How they would handle certain situations

    -If they are willing to agree to legal matters (if they don't this sends a red flag)

    -Appearance (if they upload a photo)

    -What they expect in terms of salary

    A simple concept, yet getting these questions answered early on will save you HOURS of time when it comes to your hiring.

  • All large companies and governments require candidates to fill out an application on the internet before they are granted an interview. For example, Walmart, Taco Bell, Western Dental, Microsoft, Mayo Clinic, General Motors, State of California and the US Government all have online job applications.

    Job applicants like this system as they can complete the applications, at their convenience, with no rush. Some have even commented on how they appreciated how thorough it was!

    You will also like an online system as you can read the typed answers more easily than hand-written answers, quickly screen out unqualified applicants and only contact the gems for interviews.

  • You may wonder, because the application is so thorough, if it will cause less people to apply for the job you need to fill, and thus make it more difficult to find someone.

    To answer this question think about this:

    Would you rather:

    A) Have 25 resumes to review and bring 5 in for an interview, only to find out that 3 of them weren't being quite honest, and the other 2 didn't even show up.

    OR

    B) Have 10 Know the Applicant submissions, where 3 stand out and after a phone call they all seem great and are happy to come for an interview,. They actually show up, interviews go well and now you have to choose between 3 great applicants

  • If you are not getting enough applicants, you need to tweak your ad. You should book a consultation with ExecTech to get advice on your specific situation: Book a Meeting

    Please note the consultation is reserved for Practice Owners, Partners, or the Spouse of the Practice Owner. If you are an office manager/hiring manager you may book a call on behalf of the Practice Owner as long as he/she will be joining you on the consultation.

    You can also email fallon@exectechmanagement.com for further assistance.

  • Yes you may cancel at any time through your account and use the remaining time left of the month. When your subscription renewal date arrives after you have cancelled, your unique practice code will no longer be valid.

    You can therefore use our system to help you fill the position(s) you need and stop the subscription when you have found your new A-performer.

  • No problem. Please email Fallon at Fallon@exectechmanagement.com with:

    Your Practice Name and Code #

    1) Any email removals

    2) Any email additions